$600,000 savings and full control over Oracle licenses with in4mates

Client

One of the largest distribution companies in Europe, specializing in providing solutions for the technical and industrial sectors. The organization operates a complex logistics and operational network, supported by advanced IT systems, including Oracle databases, to manage business processes. Due to its dynamic growth and scale of operations, the company needed effective Oracle ULA license management to optimize costs and ensure compliance with contractual terms.

What challenges did the client face?

The company was six months away from the expiration of its ULA (Unlimited License Agreement) with Oracle, which required precise identification of actual license usage. Key challenges included:

Verifying whether all used products were covered by the ULA – any inconsistencies could generate high additional costs.
Maximizing the number of certified licenses while keeping the contract value unchanged.
Minimizing audit risks and preparing the company for the Certification Process.

What did the project involve?

The company decided to cooperate with in4mates, based on the success of earlier projects related to Oracle license management. The scope of work included:

License usage analysis

A detailed review of the Oracle database options and packs in use, aimed at identifying discrepancies and potential areas for optimization.

IT environment audit

Measuring the actual usage of Oracle products in both physical and virtual server environments.

License certification calculation

Determining the actual resources eligible for certification.

Optimization recommendations

Proposing changes that would increase the number of licenses eligible for certification.

Minimizing licensing risks

Reorganizing system configurations and eliminating potential threats resulting from unauthorized license usage.

Preparation of the GDR (Global Deployment Report)

A key component of the certification process.

As part of the project, in4mates also conducted a training session for the client’s IT team on certification and ongoing Oracle license management.

What did the client gain from working with in4mates?

Accurate identification and optimization of license usage

Thanks to in4mates’ detailed analysis and measurements, the client gained full awareness of actual Oracle license usage. This enabled them to increase the number of certified licenses without incurring additional costs, significantly improving the financial efficiency of the contract.

Audit risk reduction

Implementing configuration changes and clarifying licensing issues helped reduce potential costs associated with licensing non-compliance – ultimately cutting audit risk by $600,000.

Shorter and more efficient certification process

With in4mates’ professional support, the ULA certification process was shortened to four weeks, allowing faster achievement of full compliance.

Full compliance with Oracle requirements

As a result of the project, the client not only optimized their Oracle licensing costs but also achieved full compliance with the terms of their ULA and improved the operational efficiency of their IT department.

Working with in4mates proved to be extremely valuable. Thanks to their precision and effectiveness, we not only optimized our Oracle licenses but also achieved significant financial savings. The in4mates team’s professional approach allowed us to fully utilize our resources, resulting in tangible benefits for our company

Project in numbers

$0

audit risk remaining

6 weeks

project duration

$600,000

audit risk reduced

$800,000

value of additional Oracle licenses certified

up to 4 weeks

ULA Certification Process duration

Because the client started the process early enough, we had sufficient time for thorough analysis and implementation of optimal solutions. This proactive attitude enabled us to complete the project efficiently, delivering real savings and full license compliance

Andrzej Orłowski, Senior SAM Manager at in4mates

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